145: How to systemize your business – with Monique Malcolm

By November 24, 2020The Simplifiers Podcast

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What does it mean to systemize your business? Great question… it’s all about automating the recurring tasks, creating structure where there is chaos, and ultimately, doing less. Doesn’t that sound nice? Well, it’s totally possible and all within your grasp, too.

My special guest today is Monique Malcolm and she’s simplifying how to systemize your business. If you’re feeling like you’re constantly spinning your wheels and pulling late nights to get everything accomplished, it’s time to level up and put in place a few systems and processes. We break it all down for you in simple, easy to follow steps.

Here’s how. 

My special guest today is Monique Malcolm and she’s simplifying how to systemize your business.

We tackle and simplify all aspects of it, including:

  • First off, why this is important and the reasons why even a solopreneur really needs a training manual, as well
  • What the difference is between “systems” and “processes”… and “tools”
  • Where to begin – what’s the first step when systemizing your business
  • How to determine your “D/W/M/Q” tasks and how to begin to document the steps out
  • …and ultimately, decide which project management tool you need to stay on track.

I really want to encourage you to take the next six weeks as a time to focus on your business. As we move into the holiday season, it’s easy to take the foot off the gas pedal and wind things down. Look, slowing down is fine and necessary, periodically. 

However, in that space of rest and reflection, vow to take tiny, baby steps towards systemizing your business. Get yourself in a place where you feel confident moving into the new year as an entrepreneur. It’s time to simplify!

Q: Are you ready to systemize your business? If yes, this one is for you.

It’s time to #DoTheThing!

<What’s catching my eye this week>

My challenge for you this week:

How are you going to take what you’ve learned in today’s episode and begin to systemize your business this week? What’s one thing you’ll do differently? Share it with me, privately or publicly. Snap a photo of you doing the thing, and tag @thesimplifiers on Instagram for added accountability and support!

Links, books and apps mentioned:

Book: The Big Leap: Conquer Your Hidden Fear and Take Life to the Next Level – Gay Hendricks

Software: GOOD bookkeeping software – Wave Financial

Software: BETTER bookkeeping software – Quickbooks Online Essentials

Software: BEST bookkeeping software – try FREE for 30 days – Xero

Blog: How to prepare your business for systems – Pimp Your Brilliance

App: Track all of your work in one place, tasks, docs, chat, goals & more – ClickUp

Podcast: 4 systems mistakes that you don’t want to make – Pimp Your Brilliance Podcast

Podcast: How to organize your life + make more time, featuring Nache Snow – The Simplifiers Podcast

Podcast: How to squash your stinkin’ thinkin’ – The Simplifiers Podcast

Book a ‘Finish Strong’ coaching session with Mary

We’ve got a resource we’d love to share with you! 

If you own a business, it’s time to book in your Finish Strong coaching session with Mary.

In this 90-minute call, she’ll help you reflect on this past year, identify your triumphs, squash your mishaps, and document your lessons learned along the way. You’ll also clarify your vision for the year ahead and create a Super Action Plan on how exactly you’ll get there. 

One client even said, “Mary, I got more value out of 90-minutes with you then I’ve gotten all year long trying to figure all of this stuff out on my own! It’s so nice to have a trusted mentor to bounce all my ideas off of and create a plan with.”

If you’ve been a longtime listener and are ready for the next step, book your session in today!


About Monique Malcolm

Monique Malcolm – She is a digital strategist, a multi-passionate creative and a systems nerd who is obsessed with bringing ideas to life. 

She’s the founder of Keep Chasing the Stars – a stationary and gift shop, creator of the goal-setting planner: the Visionary Journal, as well as Pimp Your Brilliance: a podcast and membership community for solopreneurs who want to leverage their existing knowledge by turning it into a digital product.

Where Monique hangs out online:

Website: pimpyourbrilliance.com

Twitter: @starchasersonly

Instagram: @pimpyourbrilliance 

YouTube: @pimpyourbrilliance

Monique’s vote for the perfect guest on The Simplifiers Podcast:

Alisha Robertson – She is an author and business coach dedicated to helping creative women gain clarity, ditch fear, and begin making money doing what they love. She founded the Living Over Existing Podcast and community after not only experiencing severe burnout due to the falling for the “hustle culture” but also after hearing a demand from other women entrepreneurs experiencing the same.

Monique Malcolm systemize your business

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Episode sponsored by…

Goodboy Creative Logo

Do you wish someone else would handle your company’s social media marketing, so you don’t have to continue to feed the never-ending machine? Delegate this to social media experts and superheroes: Goodboy Creative and simplify your life!


Disclaimer: This blog post includes affiliate links because we wholeheartedly believe in the products, books and courses featured on the podcast. Therefore, we get compensated when you click on the links above and decide to purchase these items, which helps us continue to serve and support you. We share only the very best resources with our listeners and hope you find great value in them, as well.

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